Posting Details
Posting Details
Benefits of Working at UNCW
Want to become a soaring UNCW Seahawk and work at one of the bestuniversities on the East Coast? Want to put your toes in the sandafter a day of work? The University of North Carolina Wilmingtonoffers a wonderfully vibrant university community along with abeautiful location just miles from the beach.
Employees of UNCW are provided a comprehensive benefits package aswell as other programs, resources, policies, and practices thathelp to support a work/life balance. Our programs have beendesigned to provide a variety of choices to best fit your needs andthe needs of your family. Full time employees are eligible fordental, vision and health insurance plans. Health insurance benefitplans eligibility begins on the first of the month following dateof hire. Retirement plan contributions begin on the eligibilitydate following election and include employer contributions foreither a defined contribution or a defined benefit plan. Optionaldisability plans are also available.
Full time employees are also eligible for the tuition waiverprogram which covers the cost of tuition and fees for up to three(3) undergraduate or graduate courses per academic year at UNCW orany other university within the UNC System. In addition, UNCWcovers the cost of tuition and fees for one UNCW course each summersession.
As a full time employee, UNCW also offers a free membership to theCampus Recreation Center, free vaccine and booster shots offered oncampus, meditation and yoga sessions, voluntary supplementalinsurance coverages, pretax flexible spending accounts, 12 paidholidays, 24 hours of paid community service leave time, paidvacation and sick leave accrual and family medical leave after 12months of continuous service.
We also offer an abundance of training and development programsthrough our Dare toLearn Academy ,and the employeeassistance program , many of which are offered free ofcharge.
Recruitment Range
$35,001 - $38,890
Vacancy Number
S02439
Position Title
Administrative Associate
Working Title
Administrative Associate
Competency Level
Journey
Home Department
Earth and Ocean Sciences - 32341
Primary Purpose of Organizational Unit
The Department of Earth and Ocean Sciences ( https://uncw.edu/earsci/ )offers the following degrees: B.S. in Geology and Oceanography,M.S. and B.A. in Geosciences, B.A. in Geography and GeospatialScience, and a Graduate Certificate in Geographic InformationScience.
The department maintains an outstanding record of research andscholarship and provides powerful undergraduate/graduate studentexperiences that include applied learning, field studies, andmentored research.
UNCW maintains a wide range of analytical facilities in support ofresearch including sedimentology, geospatial analysis, electronmicroscopy, stable isotope mass spectrometry, aqueous chemistry,NMR and DNA facilities, as well as a dive shop, machine shop, andinstrument shop at the UNCW Center for Marine Science ( https://uncw.edu/cms/ ).
College
College of Science and Engineering - 323 College
College/School Information
The College of Science and Engineering ( CSE ) offers a variety ofprograms leading to Bachelor of Science and Master of Sciencedegrees, as well as Doctor of Philosophy degrees in applied coastaland ocean sciences; pharmaceutical chemistry; integrative,comparative, and marine biology; and psychology degrees. Thecollege also offers combined bachelor’s/master’s degree programs ininformation technology/computer science and information systems,computer science/computer science and information systems, and B.S.in mathematics/M.S. in mathematics. To implement its academicprograms, the college provides instruction and researchopportunities in the natural and behavioral sciences, informationtechnology, data science, computer science, mathematics,pre-engineering, and engineering. The eight academic departments inthe college provide courses of study in each of these areas, inaddition to interdepartmental programs in information technology,cybersecurity, and digital arts. A 2+2 in engineering; and 3+2programs in computer science and electrical or computerengineering; and physics and electrical engineering, are alsooffered in the college. Post-baccalaureate certificate programs inenvironmental studies, applied statistics, and geographicinformation science are also available.
CSE students work with distinguished faculty and scientists, usecutting edge technology, and conduct impactful research.Faculty-directed research projects empower CSE students to applywhat they learn inside the classroom and laboratory to real-worldsituations and prepares them for a variety of careers or advancedstudy.
University Information
The University of North Carolina Wilmington, the state’s coastaluniversity, is dedicated to the integration of teaching, mentoring,research and service. Widely acknowledged for its world-classfaculty and staff and continuously recognized at a national levelfor scholarly excellence and affordability, UNCW offers a powerfulacademic experience that stimulates creative inquiry and criticalthinking and a community rich in diversity, inclusion and globalperspectives.
A public institution with nearly 18,000 students, UNCW offers afull range of baccalaureate- and graduate-level programs, as wellas doctoral degrees in educational leadership, marine biology,nursing practice and psychology; and many distance learningoptions, including clinical research, an accelerated RN-to- BSNprogram, an Executive M.B.A. program structured for workingprofessionals, and the nation’s only bachelor’s degree programfocused on coastal engineering.
The university’s efforts to advance research and scholarlyactivities have earned UNCW the elevated designation of “DoctoralUniversities: High Research Activity” institution (R2 University)by the Carnegie Classification of Institutions of HigherEducation.
UNCW has been part of the University of North Carolina System since1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
This Administrative Associate position provides administrativesupport to the Department of Earth and Ocean Sciences. These dutiesinclude:
- Process purchases, requisitions, honorariums, and independentcontractors including department and complex grant funding
- Processes travel arrangements for faculty and students,including reconciliation and related budget tracking from complexstate, grant, and trust fund accounts
- Reconcile purchases placed on purchase card
- Manages instructional-related internal administrativeprocedures (class schedules) and coordinates with universityoffices when appropriate
- Assists in maintaining the departmental budget and preparationof summary data reports
- Process faculty internal and external grant funding and supportCSE Grant Administrator with tracking grant activity andbudgets
- Support activities to recruit faculty, staff and studenthires
- Enter assignments for student compensation from complex grantand trust funds
- Maintain confidential records
- Assist with various office matters including room scheduling,answering telephones and welcoming visitors, directing students todepartment resources, copying and preparing class materials,including coordination of book orders
- Assist in the supervision of student workers in coordinationwith the department chair
- Assist the department chair with various matters as theyarise
Minimum Education and Experience Requirements
High school diploma or equivalency; or demonstrated possession ofthe competencies necessary to perform the work.
Preferred education, professional skills and experience
- University experience or professional office environmentexperience
- Experience in Banner and SSRS software
- Experience with reconciliation of expenses
Required Certifications or licensure
No Required Certifications or Licensure
FTE
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday
Work Hours
8:00 AM – 5:00 PM
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Position Number
1340
Job Posting Date
06/11/2024
Posting Close Date
06/17/2024
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE : This posting will close at 11:59PM (Eastern time) onthe posted closing date. To receive full consideration, please besure you have fully completed the entire application, including the‘Work History’ section before you apply for this position.Applications must be submitted through the online applicationsystem to be considered.
EEO Statement
At the University of North Carolina at Wilmington ( UNCW ), ourculture reflects our values of inclusion, diversity, globalization,ethics and integrity and innovation and we are committed toproviding equality of educational and employment opportunity forall persons without regard to race, sex (such as gender, genderidentity, marital status, childbirth, and pregnancy), age, color,national origin (including ethnicity), religion, disability, sexualorientation, political affiliation, veteran status, militaryservice member status, genetic information, or relationship toother university constituents – except where sex, age, or abilityrepresent bona fide educational or occupational qualifications orwhere marital status is a statutorily established eligibilitycriterion for State funded employee benefit programs. UNCW believesthat embracing the unique contributions of our faculty, staff andstudents is critical to our success and paramount in beingrecognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offenderbackground checks. Some vacancies also require credit or motorvehicle checks. UNC Wilmington participates in E-Verify. Federallaw requires all employers to verify the identity and employmenteligibility of all persons hired to work in the UnitedStates.
External Link to Posting
https://jobs.uncw.edu/postings/32420
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
- List of 3 Professional References
- Other
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have experience with Banner Finance or otherAccounting ERP systems?
- No response
- No, none
- Yes, 0-2 years
- Yes, 2-5 years
- More than 5 years
- * Do you have experience working in a University Setting?
- Yes, more than three years at a professional level.
- Yes, less than three years at a professional level.
- Yes, as a student worker.
- No, I do not have any experience working in a UniversitySetting.
- * How did you learn of this opportunity with UNCW? (2024)
- UNCW Website
- UNCW LinkedIn Page
- UNCW X Account (formerly Twitter)
- UNCW Employee Referral
- UNCW Instagram Account (UNCW_jobs)
- UNCW Job Alert
- Chronical of Higher Education
- Diverse Issues in Higher Education
- Glassdoor
- Higher Ed Jobs
- Hispanic Outlook
- Indeed
- Inside Higher Ed
- North Carolina Job Network
- Women in Higher Education
- Craigslist
- Career Events/Job Fairs
- Billboards/Marquee
- Other
- If you selected 'Other' to the question above, please explainhow you found out about this opportunity. Enter N/A if notapplicable.
(Open Ended Question)
